This section provides general guidance on the functions and duties performed most frequently by the various Carbonio CE components. The following parts contain specific sections with further details, instructions, and recommended practises:

• Quick Search And New Object Creation Features: Find any item using the search function or add a new one
• View files without having to save them first
• The main element of Carbonio CE is mails.
• Calendar: Control your appointments and communicate them to coworkers
• To gather and organise your email addresses, use Contacts.
• To create, distribute, and collaborate on documents, utilise files.
• The functionality of Quick Search is completed with Search.
• All Carbonio CE parameters may be customised in the settings.

After login in to the mailbox, all Zextras Carbonio CE functions are accessible; accessing the mailbox just needs using a compatible browser on any device as long as it is online. T

To access particular Carbonio CE functions on mobile devices, a special application can be utilised.

To reach the login page and enter your credentials, use the webmail address:

• your email address as the user name
• Password: Use the same one that was used for your username.
• Version: Users may choose between the native GUI of Carbonio CE, Iris, and Classic.

The user will be on the Home screen after logging in, where he may access all of his mailbox’s features.

Each of the modules that make up Carbonio CE’s feature set is available via the menu on the left side of IRIS, the program’s primary web interface. They appear to be:

Manage your email inbox and folders by adding filters.

Calendar

Create a schedule of your appointments and activities, communicate them with coworkers, and locate their shared calendars.

All the data pertaining to contacts and distribution lists is displayed under Contacts.

Files

Colleague document sharing is an optional step.

Search

a robust search engine for the mailbox’s many components.

Settings

Set your options to personalise the look and functions of your inbox on a daily basis.

Functionalities For Quick Search And Creating New Objects

The capabilities to add new objects (email, contacts, calendar appointments and events, etc.) as well as search have been incorporated into Carbonio CE’s top bar. For instance, while reading emails, it is feasible to make a new calendar appointment or look up contacts while organising an event on the calendar.

Use the top bar of Carbonio CE (Fig. 5) to do this. To create a new item in the module you are now in or to create a new object in another module, click the blue NEW button. For example, when in the calendar, click to make a new appointment.

The search operates in a similar manner: the text entered in the text box may be searched in the module using the white button to the right of the NEW button, whose label varies based on the active module. To do a search in a different module, click the. The Advanced search module offers a more sophisticated search option.

Preview 

Sending files as email attachments or storing them in Carbonio Files are common ways to share files with coworkers.

You may take a brief peek at those files using Carbonio Preview. The svg format is not supported, however other supported file types such as PDFs, text documents, spreadsheets, and other office files may all be previewed.

Click the file’s name once to access the Details pane and preview a supported file. Click the little magnifying glass icon above the information to automatically see a JPG preview that is resized and centred to fit the browser window. By using the buttons (PgUp, PgDown, Home, End), PDF files may be navigated.

To open a file for editing on Carbonio Files, you must right-click the file name and choose Open Document from the drop-down menu.

Mails

You generate, organise, and save new emails with the Mails module.

Click the FIND SHARES button beneath the Share Folders to search for shares. Enter the email address of the colleague whose shares you want to locate in the dialogue box. You will get a list if the colleague has shared any folders.

Although emails are automatically tagged as read when they are viewed, you may manually mark each one. In the event of a shared account, this option is very helpful to ensure that everyone with access to the email has read it.

A tag is a label that is put to an email or a calendar event item that helps to organise the emails or events itself and to make it easier to search through them.

Right-clicking on the tags menu item will allow you to add new tags, while doing so will also allow you to edit or remove an existing tag.

Use the syntax tag:name in the Search quickbar to search for a tag, substituting name with the tag’s name. Calendar appointments may be marked using the same tags as e-mails.

Processing emails

By default, emails are sent to the Sent folder and placed in the Inbox folder as they arrive (unless they are designated as junk email). By using filters to transport emails automatically to certain folders, these landing folders may be modified via the Mails settings page.

Emails are organised in Conversations, thus a single entry in the list contains one email and all of the responses it has received. You may drag and drop conversations (but not individual emails) to any folder. To pick a discussion in the list, click on the avatar to the left of the email, which is the circle containing the sender’s initials. You will then be in what is known as selection mode, where you may transfer conversations to other folders by selecting one discussion at a time or all of them by pressing the SELECT ALL button above the list.

Each email has a few icons in the top-right corner that may be clicked to access a variety of tasks, including the following: Email can be marked as read/unread, spam, printed, deleted, tagged, or flagged. A flag is a straightforward signal for an email that may be customised to one’s preferences, such as whether it is more important than other emails, if it requires action, or whether it has already been processed and is ready to be archived or destroyed.

Right-clicking an email displays other actions that are accessible.

When you create, forward, or respond to an email using numerous aliases or access to shared accounts, you can add a different signature each time. For more information, see the section Using Signatures in the Mails settings.

Email attachments are supported by Carbonio CE, and the following actions are accessible depending on whether the email is composed before it is sent or after it has been received.

a trash can

Emails designated for deletion are temporarily preserved in the trash folder, just in case they need to be retrieved. An email that has been placed in the Trash folder will be automatically removed after the retention term, which is by default 30 days.

Trash Folder

This is a special folder, similar to the trash folder, where emails that have been flagged as spam or are otherwise unwanted or unwelcome are kept.

Anti-virus and anti-spam engines built into Carbonio CE may automatically determine if an email is legitimate or not and designate it as spam. The email can be manually designated as spam by right-clicking it and choosing Mark as spam if you believe it to be spam but it was not yet processed. Additionally, the opposite is true: if an email that has been designated as spam and placed in the Junk folder is changed to not be spam, it will be moved to the Inbox.

The garbage folder’s whole contents aid the anti-spam engine’s ability to learn and enhance its performance.

As an alternative, you may open an existing appointment, copy it, and change only the pertinent information, such as the date and time, without having to make a new appointment and fill out all the fields. If you need to plan recurring events without a set timetable, this option might be helpful.

Participants who are required to attend might be added by putting their e-mail address. A red icon will be seen next to the event in the calendar if the invitation was not issued or if something went wrong. The participant may suggest a new time. A fresh email will be created in this scenario and sent to the other participant informing them of the change.

A calendar event can be edited, copied, or moved, as well as seen in its original, plain text form, by using the various options available when right-clicking the event.

Any calendar event can also have tags attached to it, and the event itself can be (tentatively) approved or rejected.

It’s simple to look for events: just enter a search term in the fast search bar to get started. By default, all matches from the last 30 days and those to come are displayed. Click the ADVANCED FILTER box and choose the new start and end dates using the date selectors to enlarge or narrow the search. Optionally, expand the search’s keyword list.

Combined Calendars

By selecting Shared Calendars from the left-side column and then clicking the FIND SHARES button, you may also look for calendars shared by your coworkers. Enter the (partial) name of the colleague in the dialogue that appears, choose a colour, and then click ADD.

The calendar will appear in the list of calendars, and all of the appointments are displayed; selecting the checkbox changes their visibility.

Contacts

You can keep track of all the individuals you correspond with through email in the Contacts component and organise them into address books. The column to the right of the component’s list contains the address books that are currently in use. By selecting New Contact from the NEW button, you may add new contacts to the Contacts component, where they will be saved under the Contacts section. Additionally, you may decide in which address book the new contact is kept. Any contact can have Tags applied to them as well.